15 Tips for Improving the Hiring Process

Did you know that last year, around half of all business owners said that their companies were understaffed in the United States?

The mass resignation has affected many businesses around the country, leaving owners to learn new hiring tactics.

If you need to hire more people and your previous attempts aren’t working, there are a few more things to try.

Keep reading to learn about some of the best tips to help you with the hiring process so that you can build the best team!

1. Design Your Workflow

One of the best tips to do for the hiring process is to build a workflow.

If your company doesn’t already have a workflow established, you will need to call for a meeting. To improve your hiring process, you need to ensure consistency with your interview process and questions.

You should also have a plan for recruitment and onboarding. A workflow should map out all of the details for each step from start to finish.

A hiring process timeline will help keep your team on track with filling positions. When potential employee sees that the company is organized and has a plan, they are more likely to trust the leadership and work as a team.

2. Offer Competitive Pay

How many times have you applied to a job that didn’t post the salary but said they offer competitive wages?

When a company posts this, candidates become interested and find out later in the hiring process that the pay isn’t high enough. Offering candidates a competitive salary, that is more than minimum wage, will help you find the best employees.

People are leaving overwhelming positions where they don’t feel appreciated.

It is also a good idea to post the starting salary or hourly pay on the job posting. This shows that your company is transparent and thinking of their staff.

3. Create Job Descriptions

A common problem that businesses are facing right now is that people are applying for jobs without fully understanding them.

Online hiring resources help find recruits, however, if you don’t provide enough or the right information, you can waste a lot of time. Before posting a job, sit with at least one or two team members to review the job description. The duties, general description, and salary should all be checked for accuracy.

The more information that you provide to potential candidates, the more they know what they are getting signed up for. This method has helped decrease company turnover because employees know what they are applying for.

Take your time to write these descriptions and update them as job roles evolve.

4. Go Green

Hiring processes have always utilized a lot of paper for training and onboarding materials.

If you want to go green, save money, and save time, you should get rid of paper in the process. Electronic forms are easier to store and protect. They are also simple to fill out and there are fewer risks for error.

Check out https://workbright.com/verify-i9-remote/ for help with electronic i9 forms. Your employees can complete their applications, tax forms, and direct deposit on the computer. This is a great way to give your printer a break and not feel so bad about wasting so much.

Most employees prefer electronic forms since they are easier to understand and don’t have errors or misspelling. The information can quickly be changed without having to recreate the form or use white-out.

5. Ask for Feedback

At one point or another, each person has been a new employee to a company and needed to get trained.

Talking to your current employees about the hiring process and asking for feedback can make a big difference. This is a great way to learn about things that aren’t working as well or that might be confusing. It is easy to overlook details that seem obvious to one person because they are familiar with the job.

Asking for feedback also improves the hiring process because staff work together and have the chance to problem-solve. As you are reviewing a job, each person can provide their opinion and solutions.

6. Identify Your Benefits

A major component in the hiring process is the benefits package.

Potential employees will be interested in your benefits because they provide a lot of insight as to how the company treats its team. If you don’t offer any benefits, or not very good ones, you might want to make some changes.

When employees feel valued from the beginning, there are more satisfied at their jobs and it decreases the risk of turnover.

Healthcare, insurance, and paid time off are the most important benefits. If you want to make a positive impact, however, transportation and child care benefits are also attractive for candidates.

Nearly a third all of workers in the United States work as gig or freelance workers. Unfortunately, most of these positions don’t provide benefits, so if you do, you might find better quality people.

7. Take Your Time

When it comes to onboarding employees, you don’t want to rush the process.

If staff doesn’t feel that they were adequately prepared to do the job, they will be less likely to be happy or successful in their position. If you are getting the onboarding process done within a day or two, you are probably moving too fast.

Taking time to acclimate employees to your company will help give them the confidence to do their job and work with others on the team. People are more likely to be timid if they don’t know someone but are expected to have meetings with them. Let your nee employee start meeting other team members but don’t overwhelm them.

It is also beneficial to take your time training to reduce the risk for errors and confusion.

8. Utilize Video Calls

Did you know that around 25% of employees in the United States were working remotely last year?

There were many reasons to keep people away from the office, but hiring need never stop. If you want to get hiring done, don’t be afraid to do it while you are out of the office. Video calls and interviews can speed up the process and lead to a hiring decision.

Many companies waste time and money on interviews or meetings that could easily be done online. If you have to meet with someone for a short period, video calls are the best solution. Not only can you do this while hiring candidates, but it can also be used during onboarding.

Video calls are also useful since you don’t have to reserve a conference room or office. Virtual onboarding is a solution to many hiring issues since people don’t need to move their schedules around as much.

9. Focus on Branding

Employee recruitment is a difficult task if you’re company doesn’t appear to be an attractive place to work.

Focusing on your branding can help you improve the hiring process and find better-quality candidates. The more information that you provide candidates on your website and hiring sites about your company, the higher you set the bar.

When your company looks legitimate, people are more comfortable applying and interested. The best way to improve your branding is by increasing marketing. Online marketing through email and social media can help you build your customer database and find employees.

10. Build a Recruiting Team

Employee recruitment is a big job right now at most companies because of the staff shortages.

Building a team that focuses on recruitment will help you current staff and incoming employees. Instead of pulling your staff from responsibilities to help with the hiring and training process, you can have a team designated to do just that!

Recruiting teams don’t have to be large. Most companies have their HR department involved along with upper and lower levels of management.

Your team should explore new tactics of finding recruits, such as on websites and through conferences. They should also work on improving your recruitment strategies as the company evolves.

11. Be Inclusive

Discriminatin, bias, and personal opinions can impact your ability to find a new employee if you aren’t careful.

Your company should always be inclusive and have a welcoming attitude towards new teammates. Encouraging diversity and inclusion can make people comfortable and satisfied with their jobs. This is important for the hiring process because most candidates can pick up on details about the environment and attitude in the office.

Think about your business’s mission statement and values. Always strive to follow your values and lead by example. New employees can quickly pick up on cliques and drama between coworkers, which can increase the risk of them leaving.

12. Have an Open Mind

You might have a perfect candidate already imagined in your mind, but this can be harmful.

Keeping an open mind during the hiring process is essential. Not only does it prevent you from making biased decisions, but it also gives people a chance that others would not. Just because someone has a lot of tattoos or comes from a different background, doesn’t mean that they won’t fit in with their coworkers.

Have an open mind and don’t be afraid to give people a chance. Often, those that get overlooked, exceed expectations for people that give them an opportunity. The more that you take care of your staff, the more loyal they will be to you.

An open mind is also necessary if you want to create an inclusive environment where everyone feels welcome.

13. Plan Your Questions

There are a few things in business where you can wing it and go with the flow, hiring is not one of those areas.

Before you start interviewing, and idealy before you post the job, you should have you questions established. The questions that you come up with with help design a template so that all of your interviews can be consistent.

Asking the same questions to each candidate makes it easier to compare who would be best for the job. When you don’t have enough responses to compare, it can be difficult to make a decision.

14. Have Realistic Expectations

The chances of you finding the perfect candidate right away are pretty slim.

Fortunately, with so many people looking for work, there is a better chance of you finding someone that is perfectly right for the job. You need to have realistic expectations when you are hiring, especially when it comes to pay and experience.

If you want to have quality candidates, you need to be willing to pay more and do more research to contact these people. Although you should follow a timeline to your best ability, it is okay to adapt and change your plans.

You don’t need to find someone with a flawless application. You just need someone that is willing to learn, positive, and an asset to the team.

15. Be Transparent with Your Timeline

The hiring process can be difficult for both parties involved.

Being transparent about your hiring process can help give candidates the confidence to apply to your company. When employees know the timeline, they can plan around their other responsibilities and ensure that they are ready to join your team.

A clear timeline can also keep you and the hiring team on pace with your objectives as well. You can communicate the timeline to the candidates during the interviews or advise them over email.

What Does Your Hiring Process Look Like?

When it comes to the hiring process, there are many details that you need to consider to find the right candidates.

Making sure your team is organized and that you have a plan is essential. Quality candidates won’t be interested in a company that isn’t professional or transparent. To save time, video calls and electronic documents can help, they will also contribute to lowering your expenses.

Don’t be afraid to change your current hiring process for a better one, every business must adapt to succeed.

Be sure to check out our blog for more articles about hiring employees and improving your business!

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